Jewellery Invoicing App: Bespoke Deposits, Stage Payments, Repairs and Wholesale

Jewellery invoicing has to protect you before you spend: a bespoke ring means buying a stone and metal for one client. Describe how your brand bills to Mythex and it builds an invoicing app with deposits, stage payments, repair invoices, wholesale terms and PDFs.

Who it's for

Jewellery makers and small brands that take bespoke commissions, handle repairs and engraving, and sell to stockists, and currently invoice from a template file or a payment link with no record.

What you can build

Bespoke deposits covering stones and metal
Stage payments after design or CAD approval
Final balance before collection or delivery
Repair and engraving invoices describing the work
Wholesale invoices to stockists with terms
Paid, unpaid and overdue lists

Deposit first, then buy the stone

Precious materials are the biggest risk in bespoke work. Set the first invoice to cover the stone and metal, due before you order anything. A cancelled commission then leaves you with a deposit rather than a sapphire you cannot sell. State on the invoice what the deposit covers and whether it is refundable.

Stages that match the work

A typical bespoke schedule: materials deposit, a payment after CAD approval, and the balance before collection. Each invoice references the commission so the client sees the whole picture, and the commission shows what is paid.

Materials deposit
Payment on CAD approval
Balance before collection

Repairs and wholesale

Repairs need a short description of the work, such as re-tipping claws or resizing from N to P, so the customer understands the price. Stockists get wholesale invoices with their terms, and consignment pieces are invoiced only once sold.

Mistakes to avoid

Do not start casting before the CAD payment clears. Do not mix consignment stock with sold-on-terms stock. And add the metal purity and stone details to the final invoice, which customers often use for insurance.

A prompt to start from

Build an invoicing app for my jewellery brand. Bespoke commissions get a materials deposit invoice, a stage payment after CAD approval and a final balance before collection, all linked to the commission. Repairs get invoices describing the work. Stockists get wholesale invoices with 30-day terms, and consignment pieces are invoiced when reported sold. Show overdue invoices.

Questions

Can the invoice show stage payments?

Yes. It can list deposit, stage and final payments with due dates and what has been paid.

Can customers pay online?

Yes, through a pay link from a payment provider such as Stripe connected with your own account.

Can invoices include stone and metal details?

Yes. Add metal purity, stone type, carat and certificate number to the line, which helps customers insure the piece.

Do I need to code?

No. You describe how you bill and change it by chatting.

How much does it cost?

The Free plan needs no card. Pro is $25 a month for a custom domain, code editing, export and more credits.

Templates to start from

Fintech Payments Site Template — Tiered pricing, blog, animations
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Freelance Invoicing Template — Saved clients with revenue stats
Jewelry Store Template — Image galleries with checkout flow