Build a Customer Portal for Your Landscaping Company

A landscaping customer portal answers the question your phone rings with most: did the crew come, and when are they back? Mythex builds the portal from your description, with a login for each customer, a photo log of every visit, project progress for build work, and quotes and invoices in one place.

Who it's for

Landscaping companies with maintenance customers who are often out or living elsewhere, such as landlords, holiday-home owners and property managers, and build clients who want to follow a patio or planting job without calling the foreman.

What you can build

Upcoming maintenance visits with the route day
A photo and note posted after each visit
Build project progress with dated photos
Quotes to accept online and invoices with payment status
Planting plans and first-year aftercare notes
Property managers seeing all their sites in one login

Proof of every visit

The single most useful feature is a photo and a short note when the crew finishes: lawn cut, hedges trimmed, leaves cleared, gate locked. It settles the 'did anyone come?' call before it happens and shows the work to owners who never see the garden. Ask Mythex for a crew screen with one button to upload the photo and mark the visit done; the customer sees it within seconds.

Photo and note per visit
Visit marked done from a phone
Rain-day moves shown to the customer

Build jobs the customer can follow

For patios, decking or a garden redesign, give each job a timeline: groundwork, base, laying, finishing, planting. The foreman adds a photo at each stage and notes anything that changes, such as drainage found under the old lawn. The customer sees the quote they accepted, any agreed extras with prices, and what is still to pay.

Property managers and multi-site customers

Letting agents and housing managers often hold a dozen gardens with you. Let one login see every site they manage, with visit history and photos per address, and a monthly invoice that lists each property. It makes you the easy contractor to keep at renewal time.

One login, many properties
Visit history per address
One invoice with a line per site

What to set up first

Start with maintenance customers who already ask most often whether you have been. Load their addresses and visit frequency, give the crews the photo button, and send those customers their login. Add build projects and invoices once the visit log is running every day. Keep internal notes, such as a difficult neighbour or a price you might raise, in a staff-only field.

A prompt to start from

Build a customer portal for my landscaping company. Each customer logs in to see their properties, upcoming maintenance visits, and a photo and note from every completed visit. Build customers see project stages with dated photos, their accepted quote, extras and invoices with payment status. Property managers see all their sites in one login. Crews mark visits done and upload a photo from their phones.

Questions

Does each customer only see their own garden?

Yes. Ask for logins with access per customer, and each one sees only their own properties, photos and invoices. Staff notes can stay hidden from the customer view.

Can crews upload photos from their phones?

Yes. The published app works in a phone browser, so crews can mark a visit done and add a photo on site. On Pro you can also get Android and iPhone apps that open the published app.

Can customers accept a quote in the portal?

Yes. Show the quote with an accept button that records the date and who accepted. Taking the deposit online needs a payment provider you connect with your own account.

Do I need a developer to build it?

No. You describe the portal in chat and Mythex builds it with a database and logins. You adjust it later by asking for changes.

Can I start for free?

Yes. The Free plan needs no card and includes daily credits to build and publish. Pro at $25/month adds a custom domain, code editing and export.

Templates to start from

Customer Health Dashboard Template — Churn scoring with explainable charts
Garden Community Site Template — Event listings with team profiles
Agency Client Portal Template — PIN-protected views on a Kanban board
Freelance Invoicing Template — Saved clients with revenue stats
Quote Generator Template — Line-item pricing, secure client links
Pet Boarding Site Template — Booking wizard with client dashboard