Build a Client Portal for Your Wedding Planning Business

A wedding planner client portal gives each couple one place for the plan: what is decided, what is next, who is paid and what is due. Describe your planning stages and Mythex builds a portal with couple logins, checklists, supplier schedules, guest and seating editing and a separate day-of timeline link for suppliers.

Who it's for

Planners whose couples ask 'what's left to decide?' every week, whose supplier deposits are tracked in a spreadsheet only the planner sees, and whose day-of timeline goes out as attachment version seven.

What you can build

A planning timeline and checklist with due dates
Upcoming decisions with options attached
Suppliers with contracts and deposit and balance dates
Guest list and seating plan the couple edits
A day-of timeline link for suppliers only
Planning fee payments and what is outstanding

Show the next three decisions

Couples feel overwhelmed by a full checklist. Open the portal on the next few decisions, each with a due date and the options you have shortlisted: two florists with photos and quotes, three menu options from the caterer. Once chosen, the decision is recorded with the date, and the checklist moves on. The full list is one tap away for couples who want it.

Next decisions first, full checklist behind
Options attached to each decision
Decisions recorded with a date

Supplier payment dates in plain view

Missed supplier deposits and final balances cause real stress close to the day. List every supplier with what is due and when, mark payments the couple confirms, and send a reminder a week before each one. Couples can plan their budget month by month, and you stop chasing.

Guests and seating

Let couples manage the guest list with RSVP status, dietary needs and table assignments, while you see the totals the caterer and venue need. Lock the numbers at the date your suppliers require final counts, so a late change has to come through you.

A narrow view for suppliers

The photographer needs the timeline, not the budget. Generate a share link per wedding that shows only the day-of timeline, key contacts and venue notes. Update it once and every supplier sees the current version.

A prompt to start from

Build a client portal for my wedding planning business. Each couple logs in to see the next decisions due with shortlisted options, the full planning checklist, suppliers with contracts and deposit and balance dates, and their planning fee payments. They manage the guest list with RSVPs, dietary needs and tables, locked at the final-numbers date. Add a separate share link per wedding with only the day-of timeline and key contacts for suppliers.

Questions

Can couples edit the guest list and seating plan?

Yes. Couples manage guests, RSVPs, dietary needs and tables, and you can lock changes after the final-numbers date.

Can suppliers see the timeline without seeing the budget?

Yes. Ask for a separate share link per wedding that shows only the day-of timeline and contacts.

Can I brand the portal with my business name?

Yes. Describe your colours and logo in chat. A custom domain needs Pro at $25/month.

Is there a phone app for couples?

On Pro, Mythex turns the published portal into Android and iPhone apps that open it.

Is it free?

The Free plan needs no credit card and gives daily credits, enough to build and publish a first version.

Templates to start from

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