Brewery Booking System: Tours, Tastings and Taproom Hire, Built with AI

A brewery booking system takes tour, tasting and private hire requests out of the inbox where trade orders also land. Tell Mythex your tour times, group size and hire rules, and it builds a booking page where visitors pick a free slot, plus an admin list your taproom staff confirm from.

Who it's for

Small and mid-sized breweries running tours, tastings or a hireable taproom, where bookings currently come in by email, social messages and phone and get mixed up with keg orders from pubs.

What you can build

Brewery tours with a fixed cap per slot, sized to what the brewhouse floor holds safely
Tastings and tutored flights with an age confirmation at booking
Private taproom hire booked as a start and end time with a deposit
Brew days and packaging runs blocked so no tour lands on a busy floor
A daily list for the bar showing headcounts, names and any notes
Confirmation and reminder emails sent to each booker

What a brewery booking system has to handle

Brewery bookings are not haircuts. A tour slot holds a group, not one person, so the system has to count heads and close the slot when the cap is reached. Private hire runs for hours, so it needs a start and end time and a deposit rather than a single slot. The production schedule also wins: on a brew day or canning run the floor is off limits, and those days must disappear from the calendar. Ask for all three in your first prompt and the app is built around them.

Headcount per slot with a hard cap
Hire bookings with start, end and deposit
Blocked production days

Mistakes to avoid

The common one is scheduling tours on Saturday evening, when the bar needs every pair of hands and a tour pulls someone off the taps. Put tours on quieter afternoons and time the last one to end as the taproom opens, since a tour that finishes at the bar often turns into a second round. The other mistake is leaving the age policy vague. Decide whether under-age guests may join tours but not tastings, write that on the booking page, and add a confirmation checkbox.

Avoid tours at peak bar hours
End the last tour as the bar opens
State the age policy at booking

What to set up first

Start with tours alone: two or three weekly slots, a cap, a price, and blocked brew days for the next month. Run it for a few weekends and look at the headcounts. Then add tastings, then private hire with a deposit. Card payments need a payment provider account that you connect yourself; until then, bookings can be held and paid on arrival.

Keeping bookings apart from trade orders

Once tours have their own booking page, the shared inbox carries only trade orders and general questions. If you later want a trade ordering app for pubs and shops, build it as a separate section of the same project so both share one database and admin login, but never one inbox.

A prompt to start from

Build a booking system for my brewery. Visitors book brewery tours (Saturday and Sunday at 1pm and 3pm, max 12 people, price per head), tutored tastings with an age confirmation checkbox, and private taproom hire with a start time, end time and deposit. Let me block brew and packaging days, send confirmation and reminder emails, and give staff an admin page with each day's bookings and headcounts to mark arrived or no-show.

Questions

Can I limit how many people join each tour?

Yes. Set a cap per slot and the booking page counts heads, showing remaining places and closing the slot when it is full. Groups larger than the remaining spaces are turned away before they book.

Can I block brew days and packaging runs?

Yes. Ask for an admin calendar where you mark production days, and those dates stop showing tour slots. You can block a single slot or a whole day.

Can I take a deposit for private taproom hire?

Yes. Mythex can record the deposit and balance on each hire booking and show the cancellation terms. To charge cards online you connect your own payment provider account.

How do I handle age checks for tastings?

Add a required age confirmation at booking and a note for staff to check ID on arrival. Your licence and local rules decide what is required, so check them and describe the policy in your prompt.

Do I need to code, and is it free?

No coding is needed: you describe the booking rules and adjust them by chatting. The Free plan lets you build and publish with daily credits; Pro is $25/month for a custom domain and more credits.

Templates to start from

Barbershop Booking Website Template — Multi-step booking with photo gallery
Life Coach Website Template — Booking calendar with content sections
Event Registration Page Template — Tiers, waitlists, attendee dashboard
Agency Portfolio Template — Pricing calculator with booking
Glamping Booking Site Template — Multi-step reservations and admin
Meeting Booker Template — Timezone-aware slots, one shared link
Garden Community Site Template — Event listings with team profiles
Hybrid Desk Booking Template — Presence board with messaging