Booking System for Nutritionists: Consultations, Intake Forms and Package Reviews

A nutritionist's booking system has to do more than show free slots: it should send the intake questionnaire and food diary the moment someone books, so the first consultation is spent on advice. Describe your sessions to Mythex and it builds booking with first consultations and follow-ups of different lengths, online or in person, and reviews that count down a package.

Who it's for

Nutritionists and nutrition practices taking bookings by email or messages, chasing intake forms the night before, and tracking how many sessions each package client has left in a notebook.

What you can build

A 60-minute first consultation and 30-minute follow-ups
Online sessions with a video link added to the confirmation
An intake questionnaire and 3-day food diary sent at booking
Follow-up reviews booked from a prepaid package
Evening slots for clients who work office hours
Admin blocks the clinic diary keeps free for writing plans

Send the forms at booking, not on the day

If the intake questionnaire and food diary arrive with the confirmation, the client has days to fill them in and you can read them before the session. The first consultation becomes real advice instead of a history-taking exercise, which is what clients remember and tell friends about. Ask for the answers to be saved to the client record, and for a reminder if the forms are still empty two days before.

Intake form linked in the confirmation
Food diary for three days
Reminder if forms are incomplete

Different sessions, different lengths

A first consultation needs an hour; a follow-up needs thirty minutes; a group programme session runs for a cohort. Set each type with its length, price and whether it is online, in person or both. New clients can only book a first consultation, and existing clients see follow-ups, so nobody books a 30-minute slot for a full assessment.

Packages and follow-ups

Nutrition work takes weeks, and packages paid upfront keep clients coming to reviews. When a package client books, a session comes off their balance. Suggest the next review at the right interval after each session, and show the client how many they have left.

Sessions remaining shown at booking
Next review suggested after each visit
Package expiry dates

Protect your writing time

Plans written the day after a consultation are better and get sent faster. Block admin time in the diary after new consultations so the booking page cannot offer it, rather than writing plans at night.

A prompt to start from

Build a booking system for my nutrition practice. New clients book a 60-minute first consultation; existing clients book 30-minute follow-ups, online or in person. When a new client books, send an intake questionnaire and a 3-day food diary and save the answers. Package clients use a session each time they book. Add video links for online sessions and block 2 hours of admin after new consultations.

Questions

Can clients book a nutrition consultation online?

Yes. They choose the session type, online or in person, and a free time. New and existing clients see different options.

Can it send an intake form automatically?

Yes. The confirmation email includes the intake form and food diary, and the answers are saved to the client record. Email runs through a service you connect.

Can I take payment when they book?

Yes, through a payment provider you connect with your own account, per session or as a package.

Is client information kept private?

Ask for login and per-client access, and intake answers are visible only to you and that client. Check the health data rules that apply where you practise.

Do I need to code, and is it free?

No coding is needed. You can build and publish on the Free plan, and Pro at $25 a month adds a custom domain, code editing and export.

Templates to start from

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Meeting Booker Template — Timezone-aware slots, one shared link
Wellness Studio Website Template — Practitioner directory with live search