AI CRM Builder for Property Management Companies
Your property management company outgrew the spreadsheet. Tell Mythex what you track about landlords and tenants and which stages a deal moves through, and it builds the CRM around that instead of the other way round.
Who it's for
Small teams at property management companies who tried a big CRM, used four fields of it, and want something simpler that still keeps history.
What you can build
- Contacts and companies with property address, tenant name and rent due
- A pipeline with your own stages, dragged between columns
- Notes and activity history on every landlords and tenant
- Follow-up dates with a list of what is due today
- A source field so you learn which channel brings landlords and tenants
How property management companies work
A property management company sits between landlords and tenants. It advertises vacancies, screens applicants, collects rent, arranges repairs through a list of contractors, runs periodic inspections and sends owners a monthly statement. Work surges at lease renewals, move-out season and after storms or freezes. Maintenance requests arrive by phone, email and text at all hours, rent reconciliation happens in spreadsheets, and owners want to know what is happening without calling, so one system for units, tickets and statements saves a lot of chasing.
What crm for Property Management Companies has to handle
- Owners, tenants, applicants and contractors should each be linked to the properties they belong to.
- Lease start, end and renewal dates need reminders well before they arrive.
- Contractor records should hold their trade, service area and insurance expiry date.
- New owner leads should be tracked with the number and type of properties they hold.
A tip for property management companies
Track contractor insurance expiry dates and stop assigning work to anyone whose cover has lapsed. A single uninsured accident on a job you arranged can cost more than a year of management fees.
A prompt to start from
Build a CRM for a property management company. Track landlords and tenants with property address, tenant name, rent due and maintenance issue, a status, a source and free-text notes. Show them on a kanban board with stages I can rename, plus a table view with search and filters. Add a follow-up date with a "due today" list, an activity history per record, CSV import and export, and user login for the team.
Questions
Can I see all the tenants and repairs for one owner?
Yes, owners can be linked to properties, and each property to tenants and maintenance tickets, so everything rolls up to the owner.
Can I import the landlords and tenants I already have?
Yes. Ask for a CSV import, export your spreadsheet, and upload it. Mythex maps the columns and tells you which rows it could not read.
Can the whole team use it?
Yes. Ask for user accounts and roles, and each person signs in to the published app. Mythex does not charge per seat for the app you build.
Do I need to know how to code?
No. You describe what you want in plain language and Mythex writes the code, shows a live preview, and lets you change things by chatting. The code editor and terminal are there if you ever want them.
Do I have to explain my business every time?
No. Mythex remembers who you are and how you work across every project, and follows the standing notes you set for a project, so you are not re-briefing it in each new chat. You can read, edit or switch all of it off.
How much does it cost?
There is a Free plan with daily credits, enough to build and publish a first version. Pro is $25/month and adds full code editing, GitHub export, custom domains, and credit top-ups.
Templates to start from
- Waitlist Landing Page Template — Countdown, live counter, lead admin
- Sales Pipeline CRM Template — Drag-and-drop deals with forecasting
- Portfolio Website Template — Hero, projects, about, and contact
- Sales Attribution Dashboard Template — Multi-model revenue attribution
- Hiring Pipeline Tracker Template — Kanban stages with AI copilot
- Sales Roleplay Trainer Template — Voice-style practice with scorecards
- Plumbing Business Site Template — Quote calculator with lead dashboard
- Build Cost Estimator Template — Five-step calculator with lead capture
Guide
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