Glamping Site Staff Scheduling App for Changeovers and Cleaning

On a glamping site the rota is decided by checkouts: every unit that turns over needs cleaning, linen, a restock and a hot tub drain and test before three o'clock. Mythex builds a staff scheduling app that reads your bookings, creates those jobs, assigns them to cleaners and shows the heavy changeover days a week ahead.

Who it's for

Glamping owners who run changeovers with a couple of part-time cleaners, a family member and a group chat, and who find out on Friday morning that four units turn over at once. It suits sites with a few units and those with a dozen plus a reception or shop.

What you can build

Changeover tasks created automatically from each checkout
Hot tub drain, clean and water test logged per unit
Linen sets out to the laundry and back, by unit
A warning when three or more units change over on one day
Cleaners' availability and hours per week
Maintenance jobs between stays, like a torn tent flap

Build the rota from the bookings

A normal staff rota starts from shifts. A glamping rota starts from the booking calendar: no checkout, no cleaning shift. Ask for the app to read checkouts and arrivals and create a changeover per unit with its own checklist, including any add-ons the next guest booked, such as the hot tub or a breakfast hamper. Then assign changeovers to people, and the shift appears on their phone.

One changeover per checkout
Checklist by unit type
Next guest's add-ons on the list

Hot tubs need their own record

Hot tub cleaning and water testing should be a separate task with the time and the readings recorded, not a tick on the general checklist. If a guest falls ill or you are inspected, you can show when each tub was last cleaned and tested. Check what rules apply to hot tubs where you operate.

Mistakes to avoid

Do not plan cleaners by the week before you know the changeovers; a Friday with five turnovers needs twice the hands of a Tuesday. Do not count individual sheets; count complete linen sets per unit, including those at the laundry. And do not let late checkouts be agreed by message without telling the cleaners; make late checkout a booking add-on so it moves the task automatically.

What to set up first

Add your units with a changeover checklist each, your cleaners with their usual availability, and connect it to the bookings you already have or enter the next month by hand. Turn on the busy-day warning, then add hot tub logs and linen counts. Hours per person for payroll can be a weekly report.

A prompt to start from

Build a staff scheduling app for my glamping site. For every checkout in the booking calendar, create a changeover for that unit with a checklist: strip and clean, fresh linen set, restock welcome pack, and for units with a hot tub, drain, clean and record a water test. Let me assign changeovers to cleaners, warn me a week ahead when three or more units turn over on one day, and show hours worked per cleaner each week.

Questions

Can the rota come straight from my bookings?

Yes, if the bookings are in the same app or you import them. Each checkout creates a changeover task for that unit, and changes to a booking move the task.

Can cleaners tick off tasks on their phone?

Yes. Each cleaner signs in on their phone to see changeovers and tick the checklist. Pro adds Android and iPhone versions of the published app if you want them.

Can I record hot tub water tests?

Yes. Add a test task with fields for the readings and time, stored per unit, so you have a history to show if asked.

Does it handle cleaners' availability and time off?

Yes. Cleaners set the days they can work and request time off, and you see who is free before assigning a busy changeover day.

How much does it cost?

The rota can be built on Free with no card. Pro at $25 a month gives you a custom domain, code editing and more credits.

Templates to start from

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Minimal Photo Gallery Template — Clean galleries with smooth transitions