Therapy Invoicing App with Sliding Scale and Discreet Wording
A therapy practice invoicing app bills each session at the client's agreed fee, handles insurers and employer programmes, and words every invoice discreetly. Describe your fees and payers to Mythex and it builds the app on a real database with invoice PDFs, payment status and a monthly summary per therapist.
Who it's for
Therapists and group practices who write invoices by hand each month, track sliding-scale fees in their head, and send insurer claims with details copied from emails.
What you can build
- Per-session or monthly invoices with therapist and dates
- Sliding-scale fee stored per client
- Insurer and employer programme details on the right invoices
- Late cancellation charges under your policy
- Neutral wording such as 'professional session'
- Income per therapist and payer each month
Discreet by default
Invoices may be opened by a partner, a parent or an employer's finance team. Describe sessions neutrally, such as 'professional session', with the date and therapist, and add more detail only when a client asks for it for an insurance claim. Email subject lines and payment descriptions should be equally plain.
- Neutral line descriptions
- Detail only on request
- Plain email subjects
Sliding scale without awkwardness
Agree a fee with each client who needs a reduced rate and store it on their record, with a review date. Invoices then use it automatically, so the conversation happens once rather than every month. A report of sliding-scale places per therapist helps you keep the number sustainable.
Insurers and employer programmes
Some sessions are paid by an insurer or an employer assistance programme with its own authorisation number and session limit. Record those details on the client, count sessions used against the authorisation, and send the invoice to the right payer. A warning when authorised sessions are nearly used up gives time to request more.
- Authorisation number and limit
- Sessions used counted
- Warning before the limit
Mistakes to avoid
Do not apply late cancellation fees inconsistently; set the policy in the app and apply it to everyone, with therapist discretion recorded. Do not include diagnoses on invoices unless an insurer requires them and the client agrees. And export to your accountant monthly rather than at year end.
A prompt to start from
Create an invoicing app for my therapy practice. Invoice per session or monthly with therapist and dates, described as 'professional session' unless the client requests more detail. Each client has a standard or sliding-scale fee with a review date. Some clients are paid by an insurer or employer programme with an authorisation number and session limit; invoice the payer and warn 2 sessions before the limit. Apply a 48-hour late cancellation fee and show monthly income per therapist and payer.
Questions
Can invoices avoid mentioning therapy?
Yes. Use neutral wording such as 'professional session' by default and add detail only when a client asks for it.
Can it handle sliding-scale fees?
Yes. Store each client's agreed fee with a review date, and invoices use it automatically.
Can clients pay online?
Yes, through a payment provider such as Stripe that you connect with your own account. Payment descriptions can be kept neutral too.
Do I need to code?
No. Describe your fees and payers and Mythex builds the invoicing.
Is it free?
The Free plan builds and publishes with no card. Pro is $25/month and adds a custom domain, code editing and export.
Templates to start from
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Guide
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