Build an Invoicing App for Your Tutoring Centre

Tutoring centre invoicing works best per family and per term: one bill covering every child's weekly sessions, with discounts and credits applied by rule. Describe your fees and policies and Mythex builds an invoicing app that generates term invoices from your timetable and shows which families owe what.

Who it's for

Centres that keep the timetable in one spreadsheet and parent invoices in another, retype session counts every term, and argue about missed lessons because the policy lives in someone's head.

What you can build

One invoice per family per term, covering all children
Monthly instalment option on term fees
Automatic sibling and package discounts
Credits for missed sessions under your make-up policy
Separate invoices for holiday courses
An unpaid list by family with reminder dates

Generate invoices from the timetable

Retyping sessions into an invoice is where errors start. If each student has a weekly slot for the term, the app can count the sessions between term start and end, skip half-term, multiply by the rate for one-to-one or group, and add up every child in the family. Change a student's slot mid-term and the next invoice reflects it.

Rate per format: one-to-one, small group, online
Term dates and breaks set once
All children on one family invoice

Write the make-up policy into the app

Is a session cancelled with 24 hours' notice credited, rescheduled or lost? Decide, write it on your site, and tell Mythex the rule. Missed sessions are recorded against the student, credits appear on the next term's invoice automatically, and staff stop negotiating case by case.

Term fees with a monthly option

Term billing in advance gives steady cash flow and students who show up. Some families need to spread it, so offer the same total in monthly instalments with set due dates. Card payments go through a payment provider on your own business account, with a pay link on each invoice.

Holiday courses and one-off fees

Easter revision and summer courses have different prices and often different families. Invoice them separately so they do not muddle term balances, and add one-off lines for assessment fees or materials when you need them.

A prompt to start from

Build an invoicing app for my tutoring centre. Families have several children, each enrolled in weekly sessions for the term at a one-to-one or group rate. Generate one invoice per family per term from the timetable, skipping half-term, apply a 10% sibling discount, credit sessions cancelled with 24 hours' notice, and allow monthly instalments. Invoice holiday courses separately and show unpaid invoices by family.

Questions

Can one invoice cover several children?

Yes. Ask for families linked to students, and the term invoice lists each child's sessions with one total.

Can it apply sibling discounts automatically?

Yes. Describe the rule, such as a percentage off the second child, and it is applied whenever the invoice is generated.

Can parents pay online?

Yes, by connecting a payment provider on your own business account. Mythex adds a pay link to each invoice.

Can it produce PDF invoices?

Yes. Ask for a printable layout with your centre's name, logo and numbering.

Is it free to build?

The Free plan needs no credit card and gives daily credits, enough to build and publish a first version. Pro is $25/month.

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