Tour Operator Guest Portal for Itineraries, Documents and Trip Details

A tour operator guest portal is where travelers on a multi-day trip find their itinerary and vouchers and send you passport names, dietary needs and emergency contacts before departure. Describe your trips to Mythex and it builds the portal with guest logins, forms and file storage, which you shape by chatting.

Who it's for

Operators running multi-day and private trips who chase passport names and dietary details by email the week before departure, retype them onto hotel and permit lists, and resend the same itinerary PDF on request.

What you can build

Day-by-day itinerary with hotels and meeting times
Packing list and what to expect
Passport names, dietary needs and room preferences
Emergency contacts per guest
Downloadable vouchers and entry tickets
Deposit and balance status with due date

Collect details weeks before, not days

Permits, lodges and airlines need passport names spelled exactly, and kitchens need dietary needs early. Ask every guest to complete their details in the portal several weeks before departure, show a checklist of what is still missing per booking, and remind the lead booker. Errors found three days before departure are expensive; found three weeks before, they are a quick edit.

Passport name as printed
Dietary needs and allergies
Room sharing and preferences

One group, several guests

A booking often has a lead booker and several travelers. Let the lead booker invite each traveler to complete their own details, or fill them in on their behalf. The office sees one booking with every guest's status, and the trip leader gets an exportable list with names, dietary needs and emergency contacts.

Payments and documents in the same place

Show the deposit paid and balance due with its date, matched to when you pay hotels and transport. Once the balance is in, unlock vouchers and entry tickets for download. Payments run through a provider you connect with your own account.

Handle passport data carefully

Passport details and health information are sensitive. Restrict them to the office staff and trip leader who need them, delete what you no longer need after the trip, and check the data protection rules for the countries you sell to.

A prompt to start from

Build a guest portal for my multi-day tours. The lead booker logs in, sees the day-by-day itinerary, hotels and packing list, and invites each traveler to submit their passport name, dietary needs, room preference and emergency contact. The office sees which details are missing per booking. Show the deposit and balance due, and unlock vouchers for download once the balance is paid.

Questions

Can guests download their vouchers from the portal?

Yes. Upload vouchers per booking or guest, and they appear in the portal, optionally only after the balance is paid.

Can each traveler in a group fill in their own details?

Yes. The lead booker can invite travelers by email, or complete details for them. Sending invitation emails needs an email provider you connect.

Does it work on phones while traveling?

Yes, in any phone browser. On Pro, Mythex can also turn it into Android and iPhone apps that open your published app.

Is it free?

You can build and publish on Free with no card. Pro at $25 a month adds a custom domain, code editing, export and more credits.

Do I need a developer?

No. You describe what guests should see and change it by chatting.

Templates to start from

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