Build a Client Portal for Your Cleaning Company

A client portal for a cleaning company lets each client log in and see their upcoming visits, their cleaner, their invoices and the photos from their last clean, and nothing belonging to anyone else. Mythex builds it from your description, with logins and a real database, and publishes it to a URL you control.

Who it's for

Cleaning companies whose clients keep texting to ask when the cleaner is coming, whether an invoice was paid or what happened at the last visit. It is especially useful if you work for property managers and landlords who need proof of end-of-tenancy work for deposit disputes.

What you can build

Upcoming visits with date, time window and assigned cleaner
A request box for the next visit, such as changing bed linen or skipping the oven
Invoices and payment status per client
Dated photo reports per room after end-of-tenancy cleans
Property managers seeing every address they manage
A staff view listing all clients and their visit history

What a cleaning client portal must handle

Each client must see only their own properties and visits. Property managers are the exception: they need one login covering many addresses, each with its own visits and reports. Access notes and alarm codes should never appear in the client view; they belong to the assigned cleaner and managers. Visit requests need to reach the cleaner before they arrive, not sit in an inbox.

One login per client, per property manager
Access codes hidden from the client side
Requests attached to the next visit

Photo reports settle deposit disputes

After an end-of-tenancy clean, have the cleaner upload photos of each room before leaving, stamped with the date. When a landlord and tenant disagree about the deposit, a dated set of photos in the portal is far stronger than your word, and it is the feature that wins repeat work from letting agents. Ask for the upload to be required before the job can be marked done.

What to put in it first

Begin with visits and invoices, since those cause most of the 'just checking' messages. Import your client list, send each client an invite, and watch which questions stop arriving. Add photo reports for end-of-tenancy work next, then requests per visit. Messaging threads can come later if clients still want them.

Week one: visits and invoices
Week two: photo reports
Then: visit requests and messages

A prompt to start from

Build a client portal for my cleaning company. Each client logs in to see upcoming visits with the assigned cleaner, their invoices and payment status, and can leave a request for the next visit. Property managers see all their properties. Cleaners upload dated photos per room after end-of-tenancy cleans, and access notes stay visible only to staff.

Questions

Can clients only see their own data?

Yes. Ask for each client's records to be tied to their login, and the app only returns their own properties, visits and invoices. Staff get a separate view with everything.

Can cleaners upload photos after a job?

Yes. Cleaners sign in from a phone browser, open the job and upload photos per room. The client and their property manager see them in the portal.

How does login work?

Mythex adds sign-up and sign-in to the app, and you invite clients by email or let them register. You decide what each role can see.

Do I need to know how to code?

No. You describe who logs in and what they see, and Mythex builds it with a live preview you can try as a client and as staff.

Can clients pay invoices in the portal?

They can, if you connect a payment provider such as Stripe with your own account. Mythex adds the pay button and records the payment against the invoice.

Templates to start from

Agency Client Portal Template — PIN-protected views on a Kanban board
Freelance Invoicing Template — Saved clients with revenue stats
Quote Generator Template — Line-item pricing, secure client links
Pet Boarding Site Template — Booking wizard with client dashboard
Minimal Photo Gallery Template — Clean galleries with smooth transitions