Art Gallery Booking System for Private Viewings and Group Visits

A gallery booking system lets collectors book a private viewing and groups book a visit without a round of emails. Describe your hours, install weeks and visit types to Mythex and it builds the booking page, the database and an admin list where you confirm each visit.

Who it's for

Galleries that arrange viewings by email and phone, schools and clubs that ask for group visits, and gallerists who want to know before a collector arrives which works to have out of storage.

What you can build

Private viewings outside opening hours for serious collectors
Group visits for schools, clubs and companies with a maximum size
Installation weeks blocked automatically between shows
A field for the works or artists the visitor wants to see
Confirmation and reminder emails
A staff list of the week's viewings

What an art gallery booking system must handle

Gallery bookings are not like salon slots. A private viewing might be an hour after closing on a Thursday, a school group needs a weekday morning with a cap of thirty, and nobody should be able to book during the week the walls are being repainted. Set visit types with their own durations and limits, mark install days closed, and confirm by hand where you want to vet the visitor first.

Visit types with their own length and capacity
Install and closure days blocked
Manual confirmation for private viewings

Ask what they want to see

The single most useful field on a viewing booking is which works or artists the visitor is interested in. With it, you pull the right pieces from the racks, or take a work off the wall for a closer look, and have the price list and condition notes ready. That preparation is often the difference between a pleasant visit and a sale.

What to put in it first

Start with two visit types, private viewing and group visit, and your normal hours. Add the dates of your next install so the calendar closes them. Link the booking page from each exhibition page and from your email signature. Once bookings flow, ask Mythex to connect them to your collector records, so each viewing appears on the collector's history.

Private viewing and group visit
Next install dates blocked
Link from every exhibition page

Mistakes to avoid

Do not offer instant booking for after-hours viewings if you need to know who is coming; use a request-and-confirm flow instead. Do not forget buffer time between viewings to rehang work. And keep group sizes honest to the space: forty students in a small white room helps nobody look at anything.

A prompt to start from

Build a booking system for my art gallery with two visit types: private viewings (60 minutes, after hours, I confirm each request) and group visits (90 minutes, weekday mornings, up to 25 people). Block installation days, ask which artists or works the visitor wants to see, send confirmation and reminder emails, and give me an admin list of upcoming visits.

Questions

Can collectors book a private viewing online?

Yes. They pick a time from the slots you allow and say what they want to see. You can confirm each request by hand before it is final.

Can I close bookings during installation?

Yes. Mark the install days as closed and the booking page stops offering them. You can add those dates for each new show from the admin page.

Can schools book group visits with a size limit?

Yes. Give group visits a maximum size and their own hours, and the form asks for the group name, age range and number of people.

Do I need to know how to code?

No. You describe how bookings should work and change it by chatting. The code editor is there if you ever want it.

Is it free?

On Free you get daily credits and can publish to a live address without entering card details. Pro is $25/month for more credits, a custom domain and code editing.

Templates to start from

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