Coworking Member Portal Builder: Invoices, Guests, Parcels and Requests

Mythex builds a member portal for a coworking space: each member logs in to see their plan, invoices and meeting room credits, register guests before they arrive, check for parcels at reception and raise maintenance requests. Company admins see everyone on their account, and staff get one view of all members.

Who it's for

Coworking and flex office operators whose front desk spends the day answering "is there a parcel for me?", "can my client come at two?" and "can I have last month's invoice again?". It suits spaces with company accounts, where one office manager handles billing for a team.

What you can build

A member home screen: plan, room hours left this month, next invoice
Guest registration with name and arrival time, listed for reception
A parcel alert when reception logs a delivery, and a collected button
Maintenance and IT requests with status: open, in progress, done
A company admin view of every member and invoice on the account
House rules, Wi-Fi details and printer guides in one place

What a coworking portal must handle

Two kinds of account share one building. Individual members need their own plan, bookings and invoices. Companies need an admin who sees the whole team, adds or removes people and receives the invoice. Reception needs to act on what members send: expected guests today, parcels waiting, requests to fix. Ask for these roles in the first prompt so Mythex scopes every page correctly from the start.

Roles: member, company admin, reception, operator
Each member sees only their own records
Company admins see their company only
Reception sees today's guests and parcels

Guests and front desk

Pre-registered guests are the quickest win. Reception gets a list for the day, visitors are welcomed by name, and you have a record of who was in the building. Add a check-in button for reception and an email to the host when their guest arrives. Parcels work the same way: reception logs a delivery, the member is notified, and the item is marked collected.

Mistakes to avoid

Do not put invoices and personal details behind a shared login. Each member and each company needs its own account; say that clients must only see their own data and Mythex scopes queries to the signed-in user. Do not build a portal nobody opens either: lead with what members check daily, room hours and parcels, rather than a news feed.

What to put in first

Import members and companies from your spreadsheet, add invoices or link to them, and build guest registration and parcels. Room credit balances and maintenance requests come next. A member directory, opt-in so people choose to appear, is a good later addition for community.

A prompt to start from

Build a member portal for our coworking space. Members log in to see their plan, meeting room hours left this month, invoices and parcels waiting at reception. They can register guests with an arrival time and submit maintenance requests. Company admins see all members and invoices for their company. Reception sees today's guests to check in and logs parcels, which notifies the member by email.

Questions

How does login work?

Ask for accounts and Mythex builds sign-in into the app. Each published app has its own users and data, separate from your Mythex account.

Can members only see their own data?

Yes, and it is worth saying in the prompt. Mythex scopes each query to the signed-in user, and company admins to their company, so nobody opens another member's records by changing a URL.

Can members register guests in advance?

Yes. A guest form saves the name and arrival time, reception sees the list for the day, and the host can be emailed on check-in.

Can members use it on their phones?

Yes, it works in any phone browser. On Pro you can also turn it into Android and iPhone apps that open your published app.

Do I need to know how to code?

No. You describe the portal and Mythex builds it with a live preview. You change anything by chatting.

How much does it cost?

The Free plan needs no credit card and includes daily credits and publishing. Pro is $25/month and adds code editing, export, GitHub, custom domains and credit top-ups.

Templates to start from

Account Health Dashboard Template — Renewal view with risk scores
Agency Client Portal Template — PIN-protected views on a Kanban board
Freelance Invoicing Template — Saved clients with revenue stats
Quote Generator Template — Line-item pricing, secure client links
Pet Boarding Site Template — Booking wizard with client dashboard
Growth Workshop Page Template — Pricing tiers with participant login
Trade Publication Template — Research reports, jobs, memberships